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May 7, 2012

CITY OF PLYMOUTH

CITY COMMISSION MEETING

MONDAY, MAY 7, 2012, 7:00 p.m.

A regular meeting of the Plymouth City Commission was held on Monday, May 7, 2012 at Plymouth City Hall, 201 S. Main Street, Plymouth, MI 48170.  This meeting was called to order at 7:00 p.m. by Mayor Dan Dwyer.

 

PRESENT:  Mayor Dan Dwyer, Mayor Pro-Tem Mike Wright; Commissioners Ron Loiselle, Gerry Sabatini, Ed Hingelberg, Meg Dooley, Diane Bogenrieder

 

ABSENT:           None

 

Also present was City Manager Paul Sincock, City Attorney Robert Marzano, and various City Department Heads.

 

PROCLAMATIONS:

 

ARBOR DAY

Mayor Dan Dwyer proclaimed May 23rd, 2012 as Arbor Day in the City of Plymouth, on behalf of Chris Porman and the Municipal Services Department.

 

OFFICER RECOGNITIONS

Mayor Dan Dwyer presented Proclamations to Police Officers Tom Koval and Officer Alex Fox to recognize their exceptional actions. They have been selected to receive the 2012 Police Officers Association of Michigan Distinguised Service Award.  This award is for demonstrating heroic qualities of bravery and selflessness while risking their own safety for that of others during a fire at the Park Manor Apartment Complex on February 10, 2011.

 

Mayor Dan Dwyer spoke about a recent garage fire in the City of Plymouth and he went over to that area and witnessed a lot of Fire Department Staff working very hard.  He stated that these employees are outstanding in their work and it really reinforces that the City went in the right direction with Fire Services and they are doing a great job.

 

City Commissioner Ron Loiselle stated he was at the Green Street Fair and noticed a few paid on call Fire Fighters that received the call regarding the garage fire and spoke with them briefly. He was surprised that over thirty appeared at this fire for assistance. He felt that they are very high caliber individuals and very impressed with them.

 

Commissioner Ed Hingelberg thanked the whole Fire Department for all that they do to service the community with Fire Protection and is very proud.

 

CITIZEN COMMENTS:   None

 

APPROVAL OF THE AGENDA:

3.  A motion was made by Commissioner Ed Hingelberg and seconded by Mayor Pro-Tem Mike Wright for approval of the Agenda for Monday, May 7, 2012.

MOTION PASSED

 

ENACTMENT OF THE CONSENT AGENDA:

4a.  Approval of April 16, 2012 Closed Session City Commission Meeting Minutes.

4b.  Approval of April 16, 2012 Regular City Commission Meeting Minutes

4c.  Special Event: Ponies on Penniman, June 10, 2012

4d.  Special Event: Heartbeats Christian Music Concert, July 21, 2012

4e.  Special Event:  Wicked Halloween Run, October 28, 2012

 

A motion was made by Commissioner Gerry Sabatini and seconded by Commissioner Ron Loiselle for approval of the Consent Agenda for Monday, May 7, 2012.

MOTION PASSED

 

COMMISSION COMMENTS:

Commissioner Ron Loiselle spoke about his project with Chris Porman working on LED lighting for the City of Plymouth as a potential cost savings.  He indicated that they have been meeting with DTE and are planning on a LED light test to be done on Ann Arbor Trail and a few other areas of the City.  He feels if it works out it would cut costs in half.

 

Mayor Pro-Tem Mike Wright spoke about his goal with developers.  He spoke about the recent training session with the Historic District, which was well received by the board.  City Attorney Robert Marzano led the class and felt it was very valuable.  He indicated he was working on other issues and would report back at a later date.

 

Mayor Dan Dwyer informed everyone that the next agenda for the Commission Meeting they would be discussing the possibility of implementing a 1% Administrative Fee for tax collection.  He stated he feels the Commission needs to vote on this issue one way or another.  He encouraged anyone interested to attend to hear further discussion.

 

Commissioner Ed Hingelberg spoke about the Green Street Fair and feels it is a great event but needs to be looked at before they approve another one for next year.  He questions whether it should even be a three day event anymore .

 

City Manager Paul Sincock spoke about the process of the special event approval and that they will be having discussions with the Green Street Fair event holders about reorganization.

 

OLD BUSINESS:   None

 

NEW BUSINESS:

7a.  Ratify DMS TPOAM Contract –

RES. #2012-32

WHEREAS, The City of Plymouth has a recognized bargaining unit representing the Municipal Services Workers who are represented by TPOAM; and

 

WHEREAS, The City and the Union have bargained in good faith and have come to a tentative Agreement within the framework established by the City Commission.

 

*Two year contract

*Wages Increase of 3% July 1, 2012 (First in three years)

* Wage Increase of 2% July 1, 2013

* Reduction of City’s contribution to 401 type Retirement Plan by 2% (5% reduction for employees hired after 07/01/12)

* Adopt State of Michigan “Hard Cap” for Health Insurance Costs requiring employees to pay all health insurance costs above $5,500 for single employee, $11,000 for two person coverage and $15,000 for family coverage.

* Change Health Insurance Program to reduce costs by $1,500 for eligible active     and retired employees.

* City will allow “roll over” of existing employee 457 accounts into the 401 plan as may be allowed within the guidelines of the IRS Regulations.

* Establish a $500 Fire Fighter Certification for employees with Fire Fighter 1 & 2 certification.

* Establish program to allow active employees to have release time from Municipal Services to serve in Fire Department.

* Provide increases for employees who obtain Water Distribution License, $50 for S-4, $100 for S-3, $200 for S-2, and $300 for S-1

*Institute a program where the City will only pay for an employee to take a a Water Distribution License test twice before the employee has to pay for future State tests.

*Requirement that all employees live within 25 miles of the Municipal Services Offices

* Provide for changes in disciplinary actions to allow greater review of past history.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby accept and adopt the Agreement between the City and Municipal Services Workers as represented by TPOAM effective July 1, 2012 to June 30, 2014.

 

BE IT FURTHER RESOVLED THAT the Mayor of the City of Plymouth is hereby authorized to sign agreements with the Michigan Municipal Employees Retirement System to affect the changes related to the retirement to become effective on July 1, 2012.

 

A motion was made by Commissioner Ron Loiselle and seconded by Commissioner Gerry Sabatini for approval of the resolution.

MOTION PASSED

 

7b.  Adopt Changes in the Non-Union Rules & Regulations –

RES. #2012-33

WHEREAS, The City of Plymouth has a recognized employee Personnel Policies Manual and this Manual contains information related to non-union employees salary and benefits; and

 

WHEREAS, The City Commission has established a framework for changes in employee salary and benefits and these changes include:

 

Wage Increase of 3% July 1, 2012 (First in three years)

Wage Increase of 2% July 1, 2013

Reduction of City’s contribution to 401 type Retirement Plan by 2% (5% reduction for employees hired after 07/01/12)

Adopt State of Michigan “Hard Cap” for Health Insurance Costs Requiring employees to pay all health insurance costs above $5,500 for single employee, $11,000 for two person coverage and $15,000 for family coverage.

Change Health Insurance Program to reduce costs by $1,500 for Eligible active and retired employees.

City will allow “roll over” of existing employee 457 accounts into the 401 plan as may be allowed within the guidelines of the IRS Regulations.

Establish a $500 Fire Fighter Certification for employees with Fire Fighter 1 & 2 certification.

Establish program to allow active employees to have release time from City Departments (if approved by Department Head) to respond as a member of the Fire Department to an emergency call for service.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby revise and adopt the Revised City of Plymouth personnel Policies Manual effective May 7, 2012.

 

BE IT FURTHER RESOLVED THAT the Mayor of the City of Plymouth is hereby authorized to sign agreements with the Michigan Municipal Employees Retirement System to affect the changes related to the retirement to become effective on July 1, 2012.

 

A motion was made by Mayor Pro-Tem Mike Wright and seconded by Commissioner Ron Loiselle for approval of the resolution.

MOTION PASSED

 

7c.  Third Quarter Budget Amendments –

RES. #2012-34

WHEREAS, actual patterns of departmental expenditures occur differently than originally projected in the 2011-2012 City Budget as adopted in June of 2011; and

 

WHEREAS, overall revenue and expenditure forecasts require modifications to the original budgetary allocations as established in the adopted budget; and

 

WHEREAS, the City Budget amendments require the approval of the City Commission for changes between activity departments and between funds of the City.

 

NOW, THEREFORE BE IT RESOLVED, that the 2011-2012 City Budget is hereby amended as indicated in the 3rd quarter amendments column of the attached Budget Amendments Summary which is made a part of this resolution.

 

BE IT FURTHER RESOLVED, that the City Finance Director is authorized to change the budgetary appropriations as necessary in accordance with this resolution effective March 31, 2012.

 

A motion was made by Commissioner Ed Hingelberg and seconded by Commissioner Ron Loiselle for approval of the resolution.

MOTION PASSED

 

7d.  Water & Sewer Rates – Rate Card #14    -

RES. #2012-35  (See attached Rate Card)

WHEREAS, the City of Plymouth operates a water and sewer system to protect the public health, safety and welfare; and

 

WHEREAS, the City of Detroit and Wayne County have imposed rate adjustments for wholesale water and sewer service charges to the City of Plymouth effective July 1, 2012; and

 

WHEREAS, other operating and capital costs for both water and sewer operating systems have changed from the prior fiscal year; and

 

WHEREAS, total estimated cost increases for operations from the City of Detroit and Wayne County are approximately $118,000 for fiscal year 2012/13;

 

NOW, THEREFORE, BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby adopt Water and Sewer Rate Card #14 (attached to this resolution) to be effective for all services beginning on July 1, 2012 establishing new water and sewer rates of $4.67 and $6.04 per thousand gallons, respectively, for fiscal year 2012/13.

 

BE IT FURTHER RESOLVED THAT the City Clerk is hereby directed to publish Water and Sewer Rate Card #14 to inform the residents of the new rate structure.

 

A motion was made by Mayor Pro-Tem Mike Wright and seconded by Commissioner Ron Loiselle for approval of the resolution,

MOTION PASSED

 

REPORTS AND CORRESPONDENCE:  None

 

ADJOURNMENT:

9.  Hearing no further business, a motion was made by Commissioner Ron Loiselle and seconded by Commissioner Ed Hingelberg for adjournment of the meeting at 7:30 p.m.

MOTION PASSED