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January 25, 1999

MEETING MINUTES:

Cemetery Board of Trustees

January 25, 1999 7:00 p.m.

ROLL CALL - Members Present - Chairwoman Olson, Trustee Wilcox, Trustee Knapp, Trustee Dougherty. EXCUSED - Trustee Robertson.

APPROVAL OF THE MINUTES - Trustee Wilcox called attention to the incorrect notation of "Co-Chair" in the minutes; the correct term should be "Pro-Tem". It was moved by Trustee Dougherty and seconded by Trustee Knapp to approve the minutes as corrected for the meeting of November 30, 1998.

MOTION PASSED UNANIMOUSLY

OLD BUSINESS - A discussion was held regarding the rejection by the City Commission at their January 19, 1999 meeting of the change in "Resident" status as it pertains to the purchase of gravesites at Riverside Cemetery. Chairwoman Olson inquired as to the origin of the request for the change. She was informed that the issue came up soon after the increase in rates for the purchase of gravesites in 1998. Trustee Wilcox, who attended the City Commission meeting, stated that Commissioner Shrewsbury noted that other Non-Resident fee structures have remained in place, such as recreation fees; therefore all rate structures should be uniform.

NEW BUSINESS - A short discussion was held regarding updates on the pending construction of the new 35th District Courthouse.

The Board discussed the matter brought before them by the Administration regarding the future need for additional gravesites where upright monuments are permitted. A map of Block's "K" and "L" was made available for their review; showing available land as yet unplotted at Riverside. Chairwoman Olson and Trustee Dougherty both felt strongly that Block K had originally been designated as a flush marker section, and should therefore remain as such. Trustee Wilcox agreed that the entire area, both plotted and unplotted, should remain as intended. Trustee Knapp stated that plotting the east half of Block K as a flush marker section would result in an overabundance of flush marker gravesites, and that he preferred upright monuments be allowed in this unplotted section.

The Administration offered, a second proposal for creating additional future gravesites using the east half of Block L which is currently, unplotted. At the present time, there are 144 available gravesites plotted in Block L, designated as a family plot section. As there is a limited demand for the concept of 6 and IO grave plots, the current inventory of family plots meets and may exceed the demand for this type of gravesite.

After further discussion and clarification by the Board, it was moved by Trustee Dougherty and seconded by Trustee Knapp.

WHEREAS, The City of Plymouth operates a Municipal Cemetery to help protect the public health, safety, and welfare, and

WHEREAS, The City has a Cemetery Board of Trustees that makes recommendations for the proper control, maintenance, and improvement of the City cemetery, and

WHEREAS, The City Administration proposes to plot existing vacant land east of Block L for future gravesites where both upright and flush markers are permitted, and is seeking direction from the Cemetery Board regarding action on this proposal

NOW THEREFORE BE IT RESOLVED THAT the Cemetery Board of Trustees acknowledges the need for additional future gravesites where upright monuments are permitted, and the Administration has identified available vacant land within Riverside Cemetery east of Block L where this need could be met, the Cemetery Board of Trustees authorizes the Administration to begin plotting the designated area of land, withholding all future sales of said plots until further authorization from the Cemetery Board of Trustees is given.

BE IT FURTHER RESOLVED THAT the Cemetery Board of Trustees recommends that both the plotted and unplotted sections of Block K remain designated for flush markers only.

AYES: Trustee Knapp, Trustee Dougherty

NAYES: Trustee Wilcox

MOTION PASSED

MOTION TO ADJOURN: It was moved by Trustee Wilcox, and seconded by Trustee Knapp to adjourn the meeting at 7:55 p.m.

MOTION PASSED UNANIMOUSLY