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April 26, 1999

MEETING MINUTES:

Cemetery Board of Trustees

April 26, 1999 5:00 p.m.

ROLL CALL - Members Present: Chairwoman Olson, Trustee Knapp, Trustee Dougherty, Trustee Robertson. ABSENT: Trustee Wilcox.

Also Present: Mark Hammar, Rod Hage.

APPROVAL OF THE MINUTES - It was moved by Trustee Knapp and seconded by Trustee Dougherty to approve the minutes as written for the January 25, 1999 meeting.

MOTION CARRIED UNANIMOUSLY

OLD BUSINESS - The Administration presented the plan of the new gravesites plotted in the proposed Block M, just east of the existing Block L. New rules, regulations, and pricing structure were also detailed. It was noted that prospective buyers of 2-grave plots in Block M would be fully informed of the stringent regulations enforced in this area prior to their committing to purchase. The standard 36 inch slant marker required is a common stock item with most monument companies. Upon further discussion and clarification of the price structure, it was moved by Trustee Robertson and seconded by Trustee Dougherty to adopt the following resolution:

WHEREAS, The City of Plymouth operates a Municipal Cemetery to help protect the public health, safety and welfare, and

WHEREAS, The City has a Cemetery Board of Trustees that makes recommendations for the proper control, maintenance, and improvement of the city cemetery, and

WHEREAS, The City Administration has plotted the vacant land east of Block L for gravesites, designated as "Block M", where a standard 36" slant marker is required, and separate rules and regulations as deemed appropriate for future control and reduced maintenance have been developed.

NOW THEREFORE BE IT RESOLVED THAT the Cemetery Board of Trustees does hereby authorize the Administration to market the proposed 388 gravesites in Block M at the recommended resident rate of $1,500 per 2-grave plot, and $3,500 per 2-grave plot.

MOTION CARRIED UNANIMOUSLY

NEW BUSINESS - Administration presented information and cost analysis supporting an increase in foundation installation prices due to the recent cost increase passed on to the City of Plymouth by our foundation supplier, Fenton Memorials. Upon discussion of the matter by the Board, it was moved by Trustee Dougherty and seconded by Trustee Robertson to adopt the following resolution:

WHEREAS, The City of Plymouth operates a Municipal Cemetery to help protect the public health, safety, and welfare, and

WHEREAS, The City has a Cemetery Board of Trustees that makes recommendations for the proper control, maintenance, and improvement of the City cemetery, and

WHEREAS, The City Administration proposes to revise its price list for the installation of foundations at Riverside Cemetery due to a price increase by it's foundation supplier, Fenton Memorials & Vaults.

NOW THEREFORE BE IT RESOLVED THAT the Cemetery Board of Trustees does authorize the increase in foundation installation prices at Riverside Cemetery as recommended by the Administration, effective May 3, 1999.

MOTION CARRIED UNANIMOUSLY

The Board reviewed the memorandum regarding the award of the 1999 Landscape Maintenance Contract for Riverside Cemetery to GreenKeepers, Inc. of Plymouth Twp. Board members expressed their pleasure with the overall grooming of the cemetery grounds.

COORESPONDENCE - The Board reviewed the staff report presented to them and made inquiries as to the prospect of completion of the roadway paving at Riverside. Administration advised that budget meetings were on going and that the outcome of budget requests, including paving projects and the replacement of the casket lift would be known by the end of May. The Board also acknowledged the article regarding the recommendation of the use of "gator mulching blades" for mowing cemetery grounds. This process is currently included in the 1999 Landscape Maintenance Contract specifications and will be performed by GreenKeepers this Fall.

Chairwoman Olson inquired as to the degree of difficulty in enforcing the decorations rules and regulations at Riverside. Rod Hage cited several encounters with visitors and described his procedure for informing individuals of the rules and regulations at Riverside Cemetery.

It was moved by Trustee Knapp and seconded by Trustee Dougherty to adjourn the meeting at 5:55 p.m.

MOTION CARRIED UNANIMOUSLY