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August 26, 2002

MEETING MINUTES

Cemetery Board of Trustees

August 26, 2002

 

A regular quarterly meeting of the Plymouth Cemetery Board of Trustees was held at 7:00 pm at the 2nd floor Commission Chambers at Plymouth City Hall, 201 S. Main St.

 

ROLL CALL:

 

            Present:            Chairwoman Loretta Olson, Trustees Marian Robertson and Patricia Grzywacz.

            Absent:            Trustee Barbara Dougherty

 

            Also Present:   Mark Hammar, Steve Faiman

 

APPROVAL OF MEETING MINUTES:

 

It was moved by Trustee Grzywacz and seconded by Trustee Robertson to approve the meeting minutes for May 28, 2002 as written.
MOTION CARRIED UNANIMOUSLY

 

OLD BUSINESS:

 

Chairwoman Olson commented on the lack of plastic hooks on crypt and niche fronts at the Riverside Mausoleum.  Steve Faiman, Cemetery Superintendant, stated that he and his crew have been actively removing the prohibited hooks as they appear, but families are now purchasing more bronze vases instead of using the plastic hooks to hang flowers.

 

Chairwoman Olson distributed a list of urns that have not had any flowers planted in them to date.  She recommended that if no further planting activity takes place in these urns, cemetery staff should remove them in late fall.

 

NEW BUSINESS:

Chairwoman Olson opened the floor to discussion regarding the problems encountered by the Administration with the current payment plan offered to prospective gravesite buyers.   The Board reviewed the list of delinquent accounts and noted that the Purchase Agreement for the Bernier and Vernal families appears to be current and should not be considered as delinquent.  It was agreed that these two accounts should be removed from the delinquent list.

 

Trustee Grzywacz stated that she is against terminating the payment plan offer and feels it is a much-needed program for hardship cases and senior citizens who cannot afford a lump sum amount.  She suggested that perhaps the City can resume charging interest on payment plan accounts as was done years ago.

 

Chairwoman Olson stated that it is the job of local banks and not the City to offer loan payment programs for purchases such as this.  Trustee Robertson suggested that the delinquent accounts should be notified by letter that their account is delinquent and request payment as soon as possible, but is against asking for payment in full by December 31, 2002.  Chairwoman Olson noted that while Trustee Dougherty is absent, she spoke with her earlier in the week and that Trustee Dougherty indicated that she was in favor of terminating the program and requesting full payment by the end of the year.

 

Based on the discussion,  Chairwoman Olson suggested that perhaps the Resolution should be split into two parts; one Resolution that adopts the Administration’s recommendation to notify delinquent accounts that full payment of all gravesites be required by December 31, 2002, and another separate Resolution that adopts the Administration’s recommendation to discontinue offering the payment plan to prospective buyers of gravesites and crypts.

 

It was moved by Trustee Robertson and seconded by Trustee Grzywacz to notify the designated delinquent accounts that full payment will be required by December 31, 2002 due to lack of regular monthly payments per the signed Purchase Agreement.
MOTION CARRIED UNANIMOUSLY

 

After further discussion by the Board, Chairwoman Olson asked for a motion for the second part of the Resolution to discontinue the currently-offered payment plan to prospective buyers of gravesites and crypts.  No motion was made and the Resolution failed due to lack of support.

 

Chairwoman Olson noted that she observed several gravesites where tree seedlings have begun to sprout and wondered whether this is the responsibility of the mowing contractor at Riverside Cemetery.  Steve Faiman mentioned that DMS has been working with the current contractor to meet the service level required under the contract to thoroughly trim around all headstones.

 

CORRESPONDENCE:

 

Chairwoman Olson made mention of the news article included in the packet regarding cemetery operations in South Lyon.  Trustee Grzywacz also commented on how she enjoys reading about similar situations encountered by other cemeteries.

 

Hearing no further business to come before the Board,  Chairwoman Olson sought a motion to adjourn the meeting. 

 

Motion was made by Trustee Grzywacz and seconded by Trustee Robertson to adjourn the meeting at 8:03 p.m.
MOTION CARRIED UNANIMOUSLY

NEXT MEETING:            Monday, November 25, 2002 – 7:00 pm @ Plymouth City Hall