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September 16, 2002

CITY OF PLYMOUTH

 

CITY COMMISSION

 

 MONDAY, SEPTEMBER 16, 2002

 

A regular meeting of the Plymouth City Commission was held at 7:00 p.m. on Monday, September 16, 2002 at Plymouth City Hall, Plymouth, Michigan 48170.

 

PRESENT:  Mayor Bill Graham, Mayor Pro-tem Colleen Pobur; Commissioners Michele Potter, Stella Greene, Phil Pursell, Dan Dwyer, Ron Loiselle

 

ABSENT:    None

 

Also present were City Manager Paul Sincock, City Attorney Robert Marzano, as well as various Department Heads.

 

1.                  CALL TO ORDER

 

a.                  Pledge of Allegiance led by Mayor Graham.

 

2.            CITIZEN COMMENTS

 

Peter Bunting, 256 Farmer, inquired if citizens could comment during department reports.  Mayor Graham stated that citizens could comment during that portion of the meeting.

 

3.                  APPROVAL OF THE AGENDA

 

A motion was offered by Comm. Pursell to approve the agenda, seconded by Comm. Greene.  Carried unanimously.

 

4.                   ENACTMENT OF THE CONSENT AGENDA

 

Comm. Pursell requested that the approval of the August bills be removed from the Consent Agenda.

 

4a.            Approval of the September 16, 2002 City Commission Meeting Minutes.

 

A motion to approve the September 3, 2002 City Commission Meeting Minutes offered

by Mayor Pro-tem Pobur and seconded by Comm. Greene.  Motion  carried

unanimously.

 

            4.c.            Bid Award:  Recreation Brochure Printing

 

                RES. # 2002-142

 

WHEREAS            the City of Plymouth offers a Recreation Program to benefit the health and welfare of the community, and

 

WHEREAS            there is a need to publish a quarterly brochure of leisure time activities and City Administration did accept bids for sale of advertising and the printing of the brochure, and

 

WHEREAS            the City Administration has determined that the lowest best bid for this project is offered by the Journal Newspapers.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of

Plymouth does hereby authorize a contract with the Journal Newspapers for the

publication of the Recreation Brochure and for the sale of advertising in the brochure in

accordance with the Bid Specifications.

 

Motion was offered by Mayor Pro-tem Pobur and seconded by Comm. Potter.  Motion carried unanimously.

 

4.d.      Bid Award:            Cultural Center Ceiling/Lighting Project

            RES. # 2002-143

 

WHEREAS            The City of Plymouth established a Recreation Master Plan on July 5,  2002 for the health and welfare of the community and this plan included significant public input, and

 

WHEREAS            this plan established a list of recommended improvements to the Plymouth Cultural Center and Ice Arena and the City is desirous of undertaking of several of those improvements at this time, and

 

WHEREAS            the City contracted with Joseph Phillips Architects to prepare plans and specifications for the Ceiling/Lighting Replacement Project, and

 

WHEREAS            Sealed bids were accepted for the project and a total of 7 bidders submitted proposals on the project and a review of the bids was conducted by the Recreation staff, and

 

WHEREAS            based on this review it is recommended that the City Commission award a contract with Innovative Ceilings, Inc. of Redford for the Ceiling/Lighting Replacement Project in the amount of $38,650.  Funding for this project is derived from the 2002 GO Capital Improvement Bond Project Fund, account number 430-750-818.450.

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of

Plymouth does hereby deem that the bid from Innovative Ceilings, Inc. is in the best

interest of the City.

 

BE IT FURTHER RESOLVED THAT the City Administration is authorized to enter

into contract documents in accordance with the bid specifications.

 

Motion was offered by Mayor Pro-tem Pobur and seconded by Comm. Potter.  Motion carried unanimously.

 

4.e       Road Salt Bids

            RES. #2002-143

 

WHEREAS            the City of Plymouth annually purchases road salt to use in snow and ice control to protect the public health, safety and welfare, and

 

WHEREAS            the City Administration did accept sealed bids for the product and the low bid is from Morton Salt, Inc. in the amount of $26.00 per ton, delivered

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of

Plymouth does hereby accept the bid from Morton Salt in the amount of $26.00 per ton

for the winter season 2002-2003.  City Staff is authorized to proceed to order salt as

needed to meet the City’s needs for the winter season.

           

Motion was offered by Mayor Pro-tem Pobur and seconded by Comm. Potter.  Motion carried unanimously.

 

5.                  Public Hearing – York Street crossing

RES. #2002-144

 

Mayor Graham opened the Public Hearing at 7:04 p.m.

 

The City Manager, Paul Sincock received a letter from Heather Doughty who was unable to attend the Public Hearing.  Ms. Doughty stated her opposition to the closing of York Street. 

 

Mayor Graham closed the Public Hearing at 7:06 p.m.

 

Mayor Graham stated that it was a safety issue to close the  crossing.  Comm. Greene stated she is sympathetic to the residents of York Street but that the Commission is dealing with the situation given.

 

WHEREAS,            the City Commission of the City of Plymouth has previously adopted a resolution to close the York Street railroad crossing; and

 

WHEREAS,            to enable said crossing closure it is necessary to vacate a portion of the Right-of-Way of York Street; and

 

WHEREAS, a Public Hearing has been held before the City Commission on September 16, 2002; and

 

WHEREAS,            that Notice of such hearing and of the purpose thereof has been published by the Clerk not less than once in each of the two calendar weeks preceding the Public Hearing in one of the newspapers published or of general circulation in the City and by posting upon not less than three official public bulletin boards of the City; and Notices of such hearing have also been sent by the Clerk by first class mail to each owner of property abutting upon such street according to the last assessment roll of the City; and

 

WHEREAS,            the portion of York Street that is sought to be vacated is more particularly described as;

 

ALL THAT PART OF YORK STREET (49.50 FEET WIDE) ADJACENT TO THE NORTHERLY PORTIONS OF LOTS 448 AND 451, ASSESSOR’S PLYMOUTH PLAT NO. 15 OF THAT PART OF BRADNER AND HOLBROOK’S SUBDIVISION LYING IN SECTION 26 AND PART OF THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION 26, TOWN 1 SOUTH, RANGE 8 EAST, CITY OF PLYMOUTH, WAYNE COUNTY, MICHIGAN”, AS RECORDED IN LIBER 66 OF PLATS, PAGE 81, WAYNE COUNTY RECORDS, MORE PARTICULARLY DESCRIBED AS:

 

BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 448, PROCEEDING THENCE ALONG THE WEST LINE OF SAID LOT 448, ALSO BEING THE EAST LINE OF YORK STREET (49.50 FEET WIDE) SOUTH 02 DEGREES 08 MINUTES 10 SECONDS EAST, A DISTANCE OF 73.74 FEET; THENCE SOUTH 87 DEGREES 51 MINUTES 50 SECONDS WEST, A DISTANCE OF 49.50 FEET TO THE EAST LINE OF SAID LOT 451, ALSO BEING THE WEST LINE OF YORK STREET; THEN ALONG SAID EAST LINE OF SAID LOT 451, ALSO BEING THE WEST LINE OF YORK STREET, NORTH 02 DEGREES 08 MINUTES 10 SECONDS WEST, A DISTANCE OF 81.00 FEET TO THE NORTHEAST CORNER OF SAID LOT 451; THENCE NORTH 87 DEGREES 51 MINUTES 50 SECONDS EAST, A DISTANCE OF 24.75 FEET TO A POINT ON THE CENTERLINE OF SAID YOURK STREET; THENCE ALONG SAID CENTERLINE OF YORK STREET, SOUTH 02 DEGREES 08 MINUTES 10 SECONDS EAST, A DISTANCE OF 7.26 FEET TO THE POINT OF BEGINNING. RESERVING THE ABOVE DESCRIBED PARCEL OF LAND AS AN EASEMENT FOR PUBLIC UTILITIES.

 

NOW THEREFORE, BE IT RESOLVED, that the City Commission does hereby vacate the portion of said street aforementioned, described above.  Provided, however, that an easement is hereby reserved in, over and upon the vacated portion of the street for any and all general public utilities.

 

BE IT FURTHER RESOLVED, that a certified copy of this resolution is to be forwarded to the Register of Deeds of Wayne County, Michigan, for recording and, upon recording, a copy of the recorded resolution is to be forwarded to the Treasurer of the State of Michigan.

 

A motion was offered to vacate a portion of York Street by Mayor Pro-tem Pobur and seconded by Comm. Pursell.  Motion carried.

 

6.                   COMMISSION COMMENTS:

 

Comm. Greene introduced a guest, George Mans, who is running for the State Senate seat.

 

Comm. Dwyer announced that the Youth Leadership 2003 program is accepting applications from all 8th graders.  Comm. Dwyer inquired about the No Fault Insurance with the Township in regards to the Fire Department recouping funds for auto accidents.  Manager Sincock stated that it is currently the policy for the City that any driver charged at fault in an accident would pay the fees charged by the Fire Department.

 

Comm. Potter stated that the Plymouth Community Youth Advisory Meeting will be held on October 16, 2002 from 6-8 p.m.

 

Mayor Graham attended the 9-11 Concert, held at Our Lady of Good Council, given by the Plymouth Symphony.  Mayor Graham stated that it was a fantastic event and appeared to be a full house.  Mayor Graham stated that at the next Commission meeting, City Attorney, Marzano, would define the policy and procedures for citizen comments, including a time limit.  Mayor Graham shared his feelings regarding Freedom of Information Act, stating that the purpose of this act is for legitimate inquiries for legitimate reasons, however, the inquiries have become harassment for local, state and federal agencies.

 

Comm. Loiselle stated that at the previous Planning Commission Meeting, The Planning Commission approved a proposed parking lot addition for Redico, owners of the property at 909 Sheldon Road.  Redico met with the surrounding residents to answer their questions and agreed to place a screening fence, not required by the City’s Ordinance, between the parking lot and residents.

 

Comm. Pursell stated that the Fall Festival was a huge success, with non-profits and local businesses benefiting.

 

7.                  Old Business

 

None

 

8.                  New Business

 

None

 

9.                  Reports and Correspondence

 

a.                   None

b.                  Department Reports

1.      Broe Property – Preliminary

Peter Bunting, 256 Farmer, stated that in a previous meeting with Dr. Broe, he stated that these properties were supervised 24 hours, however, according to the email from Richard Connors, City Attorney, to Jim Penn, Chief Building Official, these residents are not supervised 24 hours.

 

Mayor Graham stated that the email originated a year ago and possibly at that time managers may have not been on site.

 

Comm. Dwyer stated that there seems to be some discrepancies with Dr. Broe’s answers according to who is asking the questions.  Comm. Dwyer would like to see a meeting take place with licensing agencies and residents invited. 

 

Comm. Potter has questions if each home is licensed by the State, and what are the States guidelines for these types of facilities.

 

Comm. Loiselle has visited one of the homes and that particular evening, there were two staff members on duty.  Comm. Loiselle stated that a few years ago a similar incident occurred on Roe Street, and the issue was if a business was being run from these residences.

 

Local resident, Tom McDonald stated that he has collected several documents from Northville and Ann Arbor on day care policies and residency occupancy ordinances to share with the Commission.

 

Mayor Graham stated the City Manager and City Attorney were to continue their investigation of this issue.

 

2.      Fire Department’s Report was accepted.

 

c.                   Appointments

 

A motion was offered by Comm. Loiselle and seconded by Comm. Dwyer to appoint Grant Gardner, 551 Adams, to the Historic District Commission.  Motion carried.

 

10.            Adjournment

 

A motion was offered by Comm. Loiselle and seconded by Comm. Pursell for adjournment.  Motion carried. Mayor Graham adjourned the meeting at 7:35 p.m.