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June 26, 2002 - Special Meeting

City of Plymouth
Special City Commission Meeting
Wednesday, June 26, 2002

 

A special meeting of the Plymouth City Commission was held at 5:00 p.m. on Wednesday, June 26, 2002 in the Conference Room at City Hall, 201 S. Main Street, Plymouth, MI  48170.

 

Mayor Graham called the meeting to order at 5:05 p.m.

 

PRESENT:  Mayor Bill Graham, Commissioners Michele Potter, Stella Greene, Dan Dwyer, Phil Pursell

ABSENT:   Mayor Pro-tem Colleen Pobur, Commissioner Ron Loiselle, excused

 

 

Also present were City Manager Paul Sincock and Dave Williamson, Auditor for the City of Plymouth.

 

 

City Manager Sincock spoke about Finance Director Mark Christiansen being ill and in the hospital and his absence has caused a few problems concerning wrap up of  budget amendments for the 4th quarter.  He stated that Teresa Cischke and the front office staff have been working with Dave Williamson from Post, Smythe, Lutz and Ziel.  Mr. Williamson was contacted because of the situation with the absence of the Finance Director and agreed to help out in order to have a smooth transition into the new budget year.

 

Dave Williamson spoke about his work with Teresa and Donna Wilbanks over the last week to assist in putting together the budget amendments for the City’s fiscal year ending June 30, 2002.  He spoke about the various accounts and that there is still the question out there where the City is at with shared revenue until the next move of the politicians in Lansing.  He spoke about the budget areas that need adjusting, how to handle over expenditures, rainy day fund, general fund, public improvement fund, general improvement fund, etc.  He explained that he will work with Teresa and her office staff to get things going for the beginning of the audit process and also help the Finance Director so he will not be so far behind when he returns.  He stated that Teresa and her staff have done a great job with helping out in this difficult situation.

 

 

 

RES. #2002-109

 

WHEREAS, certain expenditures and revenues forecasts for the 2001-2002 fiscal year are different than originally adopted; and

 

WHEREAS, these changes require that the City Commission make adjustments in order for the city to maintain conformance with the Uniform Budgeting Act and to preserve the City’s favorable bond rating.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby amend the 2001-2002 budget as attached.

 

BE IT FURTHER RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize the City Manager to borrow funds from the General Fund undesignated reserve, (not the Budget Stabilization Fund) only in an amount sufficient to eliminate a deficit in other funds, provided that a year end deficit has been determined by the Finance Department and confirmed by the City Auditor.

 

Motion was made by Comm. Dwyer and seconded  by Potter for approval of the resolution with the adjustments as proposed by David Williamson and the Administration.

 

 

ADJOURNMENT

 

Hearing no further discussion, a motion was made by Comm. Pursell and seconded by Comm. Potter for adjournment at 5:30 p.m.  Carried unanimously.