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June 17, 2002

City of Plymouth

City Commission
Monday, June 17, 2002

 

A regular meeting of the Plymouth City Commission was held at 7:00 p.m. on Monday, June 17, 2002 at Plymouth Lions Park, located at Burroughs and Harding Streets, Plymouth, Michigan 48170.

 

PRESENT:  Mayor Bill Graham, Mayor Pro-tem Colleen Pobur; Commissioners Michele Potter, Stella Greene, Phil Pursell, Ron Loiselle, Dan Dwyer

ABSENT:    None

 

Also present were City Manager Paul Sincock, City Attorney Robert Marzano, as well as various Department Heads.

 

              <![endif]> CALL TO ORDER

a.                  Pledge of Allegiance led by Mayor Graham.

 

2.            CITIZEN COMMENTS

 

Jerry Sabatini, 838 Coolidge, has lived on Coolidge for 18 years and has concerns regarding the Jamestown Apartments.  There are 32 apartments in that complex and Mr. Sabatini would like the City to become proactive in monitoring this site, due to abandon vehicles, overnight parking and unsightly weeds.  Mr. Sabatini would like the City to contact the owner of the property to correct these issues.  Mr. Sabatini also stated that Lions Park and Jaycee Park were a bonus to the neighborhood and would like to see the lights that were installed in Lions Park also installed in the Jaycee Park with additional picnic tables added.

 

3.                  APPROVAL OF THE AGENDA

 

Mayor Graham added Jim Rawlinson to the agenda, item number 6.a.

 

A motion was made by Comm. Potter to approve the agenda, seconded by Comm. Dwyer.  Carried unanimously.

 

4.                  ENACTMENT OF THE CONSENT AGENDA

 

Comm. Greene made a motion that item 4.b. be tabled until the next Commission meeting.

 

Comm. Loiselle made a motion that item 4.f. be moved to 7.e.

 

A motion to approve the Consent Agenda as amended offered by Mayor Pro-tem Pobur and

seconded by Comm. Greene.  Carried unanimously.

 

4.a.      Approval of the June 3, 2002 City Commission Meeting Minutes

 

Motion was made by Mayor Pro-tem Pobur and seconded by Comm. Greene for approval of the City Commission meeting minutes for June 3, 2002.  Carried unanimously.

 

4.c.            Soccer Equipment Bids

 

            RES. # 2002-102

 

WHEREAS            The City offers a soccer program to help promote the public health and welfare and to promote the benefits of a parks and recreation program, and

 

WHEREAS            Each year it is necessary to purchase a variety of soccer equipment in order to operate the program each year, and

 

WHEREAS            It was determined that the bid from the Trading Post was a valid bid.

 

NOW THEREFORE BE IT RESOLVED that the City Commission of the City of Plymouth does hereby accept the bid from the Trading Post for the variety of soccer equipment for the 2002-2003 Fiscal Year including:

 

WSSL Jerseys                        $12.75 each

House Jerseys – Youth                4.75 each            House Jerseys – Adult $ 5.00 each

Goalkeeper Youth                          20.00 each            Goalkeeper – Adult                 21.00 each

Socks                                        3.45 each

Soccer Balls                          11.00 each

Corner Flags                            3.00 each

 

Motion was made by Mayor Pro-tem Pobur and seconded by Comm. Greene

            Carried unanimously.

 

            4.d.            Block Grant Participation

                       

                        RES. # 2002-103

 

WHEREAS            The City of Plymouth receives Community Development Block Grant monies annually from the Housing and Urban Development (HUD) via Wayne County to fund programs that benefit low-to-moderate income areas and populations, and

 

WHEREAS            Every three (3) years, all communities within Wayne County with a population of 50, 000 or less must reaffirm their interest in participating in the CDBG program.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission does hereby renew the existing Cooperative Agreement with Wayne County Community Development for the period 2002-2005.

 

            Motion was made by Mayor Pro-tem Pobur and seconded by Comm. Greene

                        Carried unanimously.

 

4.e.            Authorization to Hire – DMS

 

                        RES. # 2002-104

 

WHEREAS            the City of Plymouth has an Ordinance which required that the City Manager seek prior and express approval before filling any full time employee position within the City Staff, and

 

WHEREAS            the City Department of Municipal Services recently had the resignation of a Maintenance Man II position, and

 

WHEREAS            the City Administration is currently seeking prior and express approval to begin the hiring process for a Maintenance Man II position.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby grant prior and express approval for the hiring of a Maintenance Man II.

 

            Motion was made by Mayor Pro-tem Pobur and seconded by Comm. Greene.

                        Carried unanimously.

 

4.g.            Recognized Non-Profit Organization

 

                        Motion was made by Mayor Pro-tem Pobur and seconded by Comm. Greene.

                        Carried unanimously.

 

5.                  COMMISSION COMMENTS:

 

Mayor Graham stated the bond rating for the City of Plymouth has been upgraded by Standard and Poors from an A to A+.  The Mayor was delighted stating that the City worked hard for this type of bond rating and it is moving the City in a positive direction.

 

Comm. Loiselle stated that the Wilcox Foundation contributed $10,000 toward the Portable Skate Park.  Comm. Loiselle  commended his fellow commissioners stating that the Foundation was impressed that the Commissioners contributed their own money to the Skate Park.  Comm. Loiselle stated the Zoning Board of Appeals looked at the issue of leasing parking spaces for Tom’s Oyster Bar.  The Planning Commission reviewed the parking issue and waived parking requirements for the 24 foot wide building.  Comm. Loiselle stated he felt that was the best resolution to the problem.  The Zoning Board of Appeals and Planning Commission approved a proposal for a facility called “Jazzercise” in the old Danny’s Supermarket building.

 

Mayor Pro-tem Pobur wished to extend best wishes to the Finance Director, Mark Christensen, who is in the hospital from recent appendix surgery, and will be absent for two (2) weeks recovering.

 

Comm. Dwyer stated that several weeks ago the Commission voted unanimously not to support the property of Tom’s Oyster Bar parking issue.  Comm. Dwyer stated that although he disagrees with the decision that the Zoning Board of Appeals made last week to approve the parking issue, he wanted to thank the Board and let the community know that not every Board has to agree on every issue.

 

Comm. Greene wished to commend the Police and MSD for the excellent job that they did for the spontaneous celebration that resulted after the Stanley Cup win.  Comm. Greene stated it was an enjoyable evening for everyone.  Comm. Greene stated that the City Attorney is still working on the Charter Review recommendations and the Committee is still looking for members.

 

6.                  OLD BUSINESS

 

a.                  Sculpture proposed for Kellogg Park-

 

Jim Rawlinson, member of the Thursday afternoon Kiwanian of Colonial Plymouth, gave a presentation for the Sculpture proposed for Kellogg Park.  The Kiwanians  support this project both financially and spiritually.  The Sculpture evolved around families interacting and also making a statement to Mr. Kellogg.

 

The sponsor is the Kiwanias and the sculpture represents  5 children waiting in line at a drinking fountain as a child might do in such a park as Kellogg.  The sculpture itself is made of cast bronze, the tallest child would be 5’8” and total length is 10’ and on ground level, mounted on footings.  The Kiwanians already have a donation of the footings and total cost for project is $125,000.  Mr. Rawlinson indicated that possibly the best location for this project would be south of the fountain, indicating that most activities are elsewhere in the park.  Janice Prince, from Gross Point, is the sculpture.   Maintenance on this project is very minimal, requiring a coat of Johnson Paste Wax once or twice a year, which the Kiwanas will be responsible for.  Mr. Rawlingson wished to thank Stella Greene on her assistance with instruction on making the presentation to the Commission.

 

Mayor Graham indicated that the Commission is not ready to vote on this project, possibly next meeting after further review.

 

Mayor Pro-tem asked Mr. Rawlingson if he had a conversation with Administration regarding this proposal, and advised him to discuss this project with the City Manager.  The City Manager indicated this was the first time he had viewed this project and also suggested a meeting with Mr. Rawlinson. 

 

7.                  NEW BUSINESS

 

            Adopt a Park – City Park in Front of Central Middle School-

 

RES. # 2002-105

 

Bob Zaetta, Chairperson, Community Veterans Park Committee, Al Young, Vice-President, Dan La Blond, Treasurer, also on that committee is Charlie Abner, John Nault, John Pappas and Dave McDonald.

 

Bob Zaetta stated that his Committee is proposing a new Veterans Memorial Monument.  The monument will be placed on the hill and consist of 11 black granite blocks.  Three flags will be part of the memorial, the American Flag, the Michigan Flag and the POW Flag.  Laser cut into the granite will be written “They are not dead until they are forgotten.”  Each of the number of casualties from each of the wars will be laser cut into the granite.  147 men from the Plymouth Community who suffered casualty from war beginning with the Civil War.  Grey pavers will surround the plaza and any veteran can purchase a paver block and have their name and the war they participated in inscribed in the paver.  This project will be funded by fund raisers, donations and grants.  The Committee is hoping that the City will help them apply for these grants.

 

Comm. Loiselle stated that with the conduit of the Canton Community Endowment this Committee will be eligible for a Michigan Tax Credit.

 

Comm. Potter inquired as to why the Cemetery Board is in opposition of moving the Civil War Monument to the new location.  City Manager stated that the Board is not in opposition of moving the monument as long as all the monuments are moved to the same location.

 

Comm. Pursell questioned if other organizations have come together to support this project.  Mr. Ciatte indicated that if others wanted to move their existing monuments it could be worked into their budget at this time, if they chose not to move at this time, the expense would be solely theirs at the time of the move.

 

Comm. Greene commended this project and thanked the Committee for their hard work.

 

RESOLUTION

 

WHEREAS,            the City of Plymouth has an Adopt a Park Policy in place and the Plymouth Community Veterans Memorial Park Committee has requested to Adopt the City Park located on Main Street at Church Street in front of the Central Middle School, and

 

WHEREAS,            the Plymouth Community Veterans Memorial Park Committee has an approved Historic District Plan for park development.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby accept the Adopt A Park Proposal from the Plymouth Community Veterans Memorial Park Committee to adopt City Park to be developed as a Plymouth Community Veterans Memorial Park in accordance with the approved Historic District Plan.  Funding for this park redevelopment is to be raised exclusively from the Veteran’s Group.

 

BE IT FURTHER RESOLVED THAT the City Commission is NOT authorizing the movement of any current Veteran’s Monument without the approval of the appropriate Veteran’s Group or City Board.  Further, prior to the moving of any current monument the Plymouth Community Veterans Memorial Park Committee is required to have a specific City Commission approval for any proposed moving of monuments.

 

A motion was offered by Comm. Dwyer and seconded by Comm. Greene.  Carried unanimously.

 

7.b.      Salary Adjustments – Non-Union Employees-

 

RES. # 2002-106

 

Mayor Pro-tem Pobur  and Mayor Graham amended the resolution to include the City Manager.

 

City Manager Sincock stated that it is questionable if the State will cut revenue sharing and if that does happen, service cuts are a possibility.  City Manager stated that the 3% has been budgeted for this fiscal year, beginning July 1, 2002.

 

Mayor Pro-tem Pobur stated as an employee of Wayne County who is in a serious budget crunch, every thing has been frozen except wages.  Mayor Pro-tem Pobur stated if the City has the ability to do the increases, it is the Commission’s responsibility to provide for the employees who actually do the work.

 

City Manager stated that the increase of 3% to all non-union employees is relatively a minor part of the budget.  Mayor Graham stated that the increase of 3% amounts to less than $30,000.

 

RESOLUTION

 

WHEREAS,            the City Commission has adopted the Plante & Moran Salary and Compensation Study,

And this plan calls for the City to annually adjust the pay scale by a percentage factor, and

 

WHEREAS,            the City Commission has previously authorized 3% increases for Police and Municipal

                        Services employees.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize an increase in the pay scales for non-union employees of 3%.  In the event that an employee exceeds the top pay scale for a particular job classification those employees would be eligible for a 3% increase that would not be included in their base pay.  These adjustments for non-union employees shall take effect on July 1, 2002.

 

A motion was offered by Mayor Pro-tem Pobur to amend the resolution and seconded by Comm. Dwyer.  Carried unanimously.

 

7.c.      4th Quarter Budget Amendments

 

RES. # 2002-107

 

RESOLUTION

 

WHEREAS,            the City Commission adopts quarterly budget amendments, and the City’s Auditor has

Recommended that the Fourth Quarter Budget Amendments be adopted prior to the end of the fiscal year, and

 

WHEREAS,     in order to provide the City Administration the opportunity to fully review the proposed amendments the City Commission is desirerious of establishing a special meeting for the purpose of the review and adoption of the proposed budget amendments.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does

hereby establish Wednesday, June 26, 2002 at 5:00 p.m. as a Special Meeting date for the City

Commission.  The purpose of the meeting shall be to review and adopt fourth quarter budget

amendments.  The City Clerk is hereby directed to post the the meeting in accordance with the

established procedures.

 

A motion was offered by Comm. Pursell and seconded by Comm. Greene.  Carried unanimously.

 

7.d       Vactor Financing

 

RES. # 2002-108

 

Comm. Loiselle thanked the City Administration for looking into this particular financing, stating that over a 5 year period it saved the City $15,000 in interest.

 

Mayor Graham stated that irrespective of how we financed this purchase the vendor is willing to buy it back in 5 years at $128,908.

 

RESOLUTION

 

WHEREAS,     the City Commission has authorized the purchase of a new Vactor Jet Rodder Truck, and the Commission directed the City Administration to bring financing options back to the City Commission for review, and

 

WHEREAS,     the City Administration brought financing options from the truck vendor as well as the City’s primary banking institution, and

 

WHEREAS,     the Act 99 Financing of the new Vactor provides the lowest interest costs over a period of five years.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does

Hereby authorize the City Treasurer to seek Act 99 Financing Quotations from the City’s designated

Depositories and proceed to enter into an agreement with the vendor offering the City the lowest

interest costs for financing the new Vactor Truck.

 

A motion was offered by Comm. Potter and seconded by Comm. Greene.  Carried unanimously.

 

7.e       Bank Depositories

 

RES. # 2002-108

 

The Mayor wished to abstain from voting on the bank depositories due to being an officer of the New Liberty Bank and director of that bank.

 

A motion was offered by Mayor Pro-tem Pobur to allow the Mayor to abstain from voting and seconded by Comm. Dwyer.  Carried unanimously.

 

Comm. Loiselle stated that there were 6 banks being considered.

 

RESOLUTION

 

WHEREAS,     Section 10.9 of the City Charter of the City of Plymouth provides for the designation of depositories, and

 

WHEREAS,     The City Administration has reviewed and compiled a list of depository institutions and brokerage firms which are compliant with the City of Plymouth Investment Policy and Public Act 20, and which firms the City of Plymouth may wish to from time to time conduct business, as regards the deposit and investment of City of Plymouth funds.

 

NOW THEREFORE BE IT RESOLVED THAT,            upon the recommendation of the City

Administration, the City of Plymouth City Commission does hereby authorize the following financial

institutions as City of Plymouth depository institutions for the purpose of depositing or otherwise

investing City of Plymouth funds pursuant to the City of Plymouth Investment Policy and Public Act

20: Bank One, Comerica Bank, Community Bank of Dearborn, First Federal of Michigan, First Third

Bank, National City Bank, New Liberty Bank, Republic Bank, Standard Federal Bank, and Community

Federal Credit Union, during fiscal year 2003.

 

BE IT FURTHER RESOLVED THAT, upon recommendation of the City Administration, the City of

Plymouth City Commission does hereby authorize utilization of the following brokerage firms: 

Raymond James & Associates, Ferris, Baker & Watts, and Payne Weber, for the purpose of brokering

Certificates of Deposit and/or purchasing certain other investment eligible under the City of Plymouth

Investment Policy and Public Act 20.

 

BE IT FURTHER RESOLVED THAT, when considering any type or form of investment the City

Administration shall provide all necessary due diligence which, shall include, but not be limited to

an appropriate comparative cost/yield analysis in the decision making process.

A motion was offered by Mayor Pro-tem Pobur and seconded by Comm. Dwyer.  Carried unanimously.

 

 

REPORTS AND CORRESPONDENCE

 

8.a.            Committee Reports

           

Comm. Pursell stated that the Blanche project is coming along with the water main.  Comm. Pursell encouraged everyone to stop by the Cultural Center and look at the improvements on the lighting, boards and the roof on the locker room.

 

Mayor Graham stated that the DDA met last Thursday night and there are 8 finalist to be interviewed on the evening of the 26th and 27th of June, at the Cultural Center, 6:00 p.m.

 

8.b            Reports

           

            City Manager presented the Commission with his work plan report for April 2-June 2, 2002.\

 

8.c            Appointments

 

Mayor Graham has an application for a volunteer for the Board of Review.  The Board of Review consists of three people who make sure our citizens are treated fairly when it comes to property assessment of their homes.  One of the three board members has resigned due to health reasons, creating an opening.

 

The new volunteer application is from Susan K. Baker, 600 Pacific, and is a CPA.

 

A motion was offered to accept Susan K. Baker to the Board of Review by Mayor Pro-tem Pobur and seconded by Comm Loiselle.  Carried unanimously.

 

8.                  Adjournment

 

A motion to adjourn was offered by Mayor Pro-tem Pobur, seconded by Comm. Potter.  Carried unanimously.  Adjourned at 8:03 p.m.