Click to Home
Your GovernmentCity ServicesOur CommunityHow Do I
Go To Search
May 06, 2002

CITY OF PLYMOUTH

 

CITY COMMISSION

 

 MONDAY, MAY 6, 2002

  

A regular meeting of the Plymouth City Commission was held at 7:00 p.m. on Monday, May 6, 2002 at Plymouth City Hall, 201 S. Main Street, Plymouth, Michigan 48170.

 

PRESENT:  Mayor Bill Graham, Mayor Pro-tem Colleen Pobur; Commissioners

                    Michele Potter, Stella Greene, Phil Pursell, Ron Loiselle, Dan Dwyer

 

ABSENT:    None

 

Also present were City Manager Paul Sincock, City Attorney Robert Marzano, as well as various Department Heads.

 

2.            CITIZEN COMMENTS

 

None

 

3.                  APPROVAL OF THE AGENDA

 

A motion was made by Comm. Greene to approve the agenda, seconded by Comm. Potter.  Carried unanimously.

 

4.                  ENACTMENT OF THE CONSENT AGENDA

 

4.a.      Approval of the April 15, 2002 City Commission Meeting Minutes

Motion was made by Comm. Loiselle and seconded by Comm. Potter for approval of the City Commission minutes for April 15, 2002.  Carried unanimously.

 

4.b.      Drug and Alcohol Policy Revision

                       

RES. # 2002-62

 

WHEREAS            the City of Plymouth is committed to conduct our operations safely and prudently.  The City is also committed to provide an alcohol and drug-free working environment, and

 

WHEREAS            there are certain federal Department of Transportation Regulations which require that the Safety Sensitive employees in the Department of Municipal Services participate in an authorized Federal Drug and Alcohol Testing program, and

 

WHEREAS            The City originally adopted the policy in May of 1996 and the City has updated its Policy several times to remain in compliance with new regulations.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of

Plymouth does hereby adopt the revised City Anti-Drug and Alcohol Misuse Prevention

Program – Revision 8.04

 

BE IT FURTHER RESOLVED THAT the City Commission does hereby designate City

Manager Paul Sincock as the Designated Employer Representative for this policy.

 

Motion was made by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

 

 

4.c       Special Event:  Plymouth Family YMCA 23rd Annual Run

 

RES. # 2002-63

 

SPECIAL EVENT RESOLUTION

 

BE IT RESOLVED, that the Plymouth City Commission hereby approves a Special Event based on the recommendation of the City Administration, as follows:

 

Sponsoring Organization:                           Plymouth Family YMCA               734-453-2904

 

Organization Address:                                 248 S. Union, PO Box 6120, Plymouth

 

Organization's Agent:                                  Gina Peterson

 

Agent's Title:                                                Director

 

Agent's Address:                                           Same

 

Event Name:                                                 Plymouth “Y” 23rd Annual Run

 

Purpose:                                                       To promote health, fitness and community spirit

                                                                       

Event Dates:                                                  Sunday, June 16, 2002

                                                                                                      

Event Times:                                                 5:30 am – 11am

 

Coordination with                                         Nothing Scheduled

other annual events:            

 

Event Location:                                             Gathering, Kellogg Park, Streets

 

Event Type:                  [   ] City Operated            [ X  ] Co-sponsored            Allocation ____________

 

[   ] Other Non-Profit     [   ] Other For-Profit

Annual Event:              [ X ] YES     [   ] NO

 

            Normal Schedule:            Father’s Day

 

            Next year’s reserved dates:            Sunday, June 15, 2003

 

The Resolution was offered by Comm. Loiselle, seconded by Comm. Potter.  Carried unanimously.

  

4.d            Special Event:  Plymouth Community Band Thursday Concerts in the Park

 

RES. # 2002-64

 

SPECIAL EVENT RESOLUTION

 

BE IT RESOLVED, that the Plymouth City Commission hereby approves a Special Event based on the recommendation of the City Administration, as follows:

 

Sponsoring Organization:                           Plymouth Community Band                734-453-5334

 

Organization Address:                                 525 Blunk, Plymouth

 

Organization's Agent:                                  Carl Batishill

                                                                                                                       

Agent's Title:                                                Director

 

Agent's Address:                                           Same

 

Event Name:                                                 Concerts in the Park

 

Purpose:                                                       6 free concerts on Thursday Nights

 

Event Dates:                                                  June 27, July 4, 11, 18, 25, Aug. 1

                                                                                                      

Event Times:                                                 8:00 pm – 9:30 pm

 

Coordination with                                         Nothing Scheduled

other annual events:            

 

Event Location:                                             Kellogg Park

 

Event Type:                  [   ] City Operated            [   ] Co-sponsored            Allocation ____________

 

[ X ] Other Non-Profit     [   ] Other For-Profit

 

Annual Event:              [ X ] YES     [   ] NO

 

            Normal schedule:            Every Thursday evening in summer

 

            Next Year’s reserved dates:   6/26, 7/3, 7/10, 7/17, 7/24, 7/31

 

The resolution was offered by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

 

4.e       Special Event:  Habitat for Humanity 1st Annual Sidewalk Sale

 

RES. # 2002-65       

 

SPECIAL EVENT RESOLUTION

 

BE IT RESOLVED, that the Plymouth City Commission hereby approves a Special Event based on the recommendation of the City Administration, as follows:

 

Sponsoring Organization:            Habitat for Humanity                    734-459-7744

 

Organization Address:            638 Starkweather, Plymouth

 

Organization’s Agent:            Sheila Crayne Friedrich

 

Agent’s Title:                          Executive Director

 

Agent’s Address:                     same

 

Event Name:                         “1st Annual Sidewalk Sale”

Purpose:                                 To raise funds to support Habitat for Humanity of Western

                                                Wayne County

 

Event Dates:                         Friday, May 10th and Saturday, May 11th

 

Event Times:                         8 am to 4 pm

 

Event Location:                   In front of Habitat’s Office at 638 Starkweather

 

Event Type:                          [  ] City Operated            [  ] Co-sponsored Allocation______

 

                                                [ X ] Other Non-Profit            [  ] Other For-Profit

 

Annual Event:             [ X ] YES            [  ] NO

 

            Normal schedule:            2nd or 3rd weekend in May

 

            Next year’s reserved dates:              TBD

 

The resolution was offered by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

 

4.f        Trailer Purchase Bid Award

 

RES. 2002-66

 

RESOLUTION

 

WHEREAS            The City of Plymouth uses equipment trailers to tow behind vehicles in its efforts to

                        meet the needs of the City, and

 

WHEREAS            the City Administration did develop bid specifications and seek public bids for the

                        Purchase of two new equipment trailers, and

 

WHEREAS            the low bid for the purchase of the trailers is from Theiser Equipment Company of

South Lyon, Michigan in the total amount of $14,220.00.

 

NO THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does hereby authorize the purchase of two equipment trailers in accordance with the bid documents in an amount not to exceed $14,220 from Theiser Equipment Company of South Lyon, Michigan.  Further, funding for this effort shall be authorized from the City’s Equipment Fund 661-000-140.

 

The resolution was offered by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

  

4.g.            Seasonal Employee Authorization

 

RES. # 2002-67

 

RESOLUTION

 

WHEREAS      increased service demands during the summer months necessitates the hiring of temporary, seasonal employees for the Department of Municipal Services; and

 

WHEREAS      the Department of Municipal Services has identified two candidates, Christopher and Matthew Porman, that have excellent work histories and meet the requirements of the department; and

 

WHEREAS      as these candidates are brothers and the City’s hiring policy requires City Commission approval in order to hire relatives.

 

NOW THEREFORE BE IT RESOLVED that in accordance with the City’s hiring policy, the Mayor

And City Commission hereby authorize the hiring of Christopher and Matthew Porman as

temporary, seasonal employees for the Department of Municipal Services

 

The resolution was offered by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

 

4.h                   Approval of the February and March Bills

 

RES. # 2002-68

 

The resolution was offered by Comm. Loiselle and seconded by Comm. Potter.  Carried unanimously.

 

5.                  COMMISSION COMMENTS:

 

Mayor Graham commended Comm. Loiselle and E. J. McClendon on their recent induction in to the Hall of Fame.  Mayor Graham also wanted to extend his best wishes to Maggie Pitts, who recently retired from the clerical staff in the Police Department.  Maggie had been with the City of Plymouth since 1987.

 

6.                  OLD BUSINESS

 

None

 

7.                  NEW BUSINESS

 

7.a            Authorization to Hire – Police Clerical

 

RES. # 2002-69

 

RESOLUTION

 

WHEREAS,            a retirement in the Police Department has created a vacancy for the position of Administrative Secretary; and

 

WHEREAS,            the position of Administrative Secretary is key to the effective and efficient operations of the Police Department.

 

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Commission of the City of Plymouth do hereby authorize the City Administration to fill the full-time position of Administrative Secretary for the Police Department.

 

The motion was made by Comm. Dwyer and seconded by Comm. Potter.  Carried unanimously.

 

7.b.      Set Public Hearing Date – Sign Ordinance

 

RES. # 2002-70

 

RESOLUTION

 

WHEREAS,            the City Commission of the City of Plymouth seeks to amend a portion of Article XVI Signs, of Section 78 Zoning, of the Code of Ordinances of the City of Plymouth, and

 

WHEREAS,            section 78-601 Changes and amendments, paragraph (a) of the Zoning Ordinance of the City of Plymouth states “The City Commission may, from time to time, on their own initiative or on the recommendation from the City Planning Commission, or on petition amend, supplement or change the district boundaries or the regulations herein, provided, however, that a public hearing shall be held before any such amendment shall be passed, and provided further, than not less than 15 days’ notice of the time and place of such public hearing shall be given by publication in the official paper to the City, or a paper of general circulation in the city, and a hearing shall be granted to any person interested at the time and place specified.”

 

NOW THEREFORE, BE IT RESOLVED, that the City Commission shall hold a Public Hearing on Monday, June 3, 2002 at 7:00 p.m. in the Commission Chambers of the City Hall to hear public input for the proposed changes to the Zoning Ordinance.

 

BE IT FURTHER RESOLVED, that notice of said hearing shall be published in the local paper so that not less than 15 days notice, as required by ordinance, shall be given for notification of said Public Hearing and posted upon not less than three official public bulletin boards.

 

A motion was made by Comm. Potter and seconded by Comm Loiselle.  Carried unanimously.

 

7.c.            STREET BOND REIMBURSEMENT RESOLUTION

 

RES. # 2002-71

 

REIMBURSEMENT RESOLUTION

City of Plymouth, County of Wayne

State of Michigan

 

Minutes of a regular meeting of the City Commission of the City of Plymouth, County of Wayne, State of Michigan (the “City”) held on the 6th day of May, 2002, at 7:00 o’clock p.m. Eastern Daylight Savings Time.

 

PRESENT:            Mayor Graham, Mayor Pro-tem Pobur, Comm. Greene, Potter, Pursell, Loiselle, Dwyer

 

The following preamble and resolution were offered by Commissioner Pursell and supported by Mayor Pro-tem Pobur:

 

            WHEREAS, the City proposes to cause to be issued and incurred debt in an amount presently estimated not to exceed Two Million Dollars ($2,000,000) for the purpose of paying part of the cost of acquiring and constructing various public improvements in the City consisting of streeet, water, sewer and related improvements (the “Projects”); and

 

            WHEREAS, this City intends, at this time to state its intentions to be reimbursed from proceeds of the debt for any expenditures undertaken by the City and advanced by the City for the Projects prior to issuance of the debt.

 

            NOW, THEREFORE, BE IT RESOLVED THAT:

 

1.                  The City makes the following declarations for the purpose of complying with the reimbursement rules of Treas. Reg. 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended:

 

(a)                As of the date hereof, the City reasonably expects to be reimbursed for the expenditures described in (b) below with proceeds of debt to be incurred by the City.

(b)               The expenditures described in this paragraph (b) are for the costs of acquiring and constructing the Projects together with appurtenances and attachments thereto to serve the City which were or will be paid subsequent to six months prior to the date hereof.

(c)                The maximum principal amount of debt expected to be issued for the Projects, including issuance costs, is $2,000,000.

(d)               A reimbursement allocation of the expenditures described in (b) above with the proceeds of the borrowing described herein will occur not later than 18 months after the later of (i) the date on which the expenditure is paid, or (ii) the date the Projects are placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid.  A reimbursement allocation in writing that evidences the City’s use of the proceeds of the debt to be issued for the Projects to reimburse the City for a capital expenditure made pursuant to this Resolution.

(e)                The expenditures described in (b) above are “capital expenditures” as defined in Treas. Reg. 1.150-1(b), which are any costs of a type which are properly chargeable to a capital account (or would be so chargeable with a proper election or with the application of the definition of placed in service under Treas. Reg. 1.150-2(c)) under general Federal income tax principles (as determined at the time the expenditure is paid.)

(f)                 No proceeds of the borrowing paid to the City in reimbursement pursuant to this Resolution will be used in a manner described in Treas. Reg 1.150-2(b) with respect to abusive uses of such proceeds, including, but not limited to, using funds corresponding to the proceeds of the borrowing in a manner that results in the creation of replacement proceeds (within Treas. Reg. 1.148-1) within one year of the reimbursement allocation described in (d) above.

(g)                Expenditures for the Projects to be reimbursed from the proceeds of the borrowing for purposes of this Resolution do not include and are in addition to costs for the issuance of the debt or an amount not in excess of the lesser of $100,000 or 5 percent of the proceeds of the borrowing, or preliminary expenditure not exceeding twenty (20) percent of the issue price of the borrowing, within the meaning of Treas. Reg. 1.150-2(f) (such preliminary expenditures include architectural, engineering, surveying, soil testing and similar costs incurred prior to construction of the Projects, but do not include land acquisition, site preparation, and similar costs incident to commencement of construction.)

 

2.                  All resolutions and parts of resolutions in conflict herewith be and the same are hereby rescinded.

 

RESOLUTION DECLARED ADOPTED.

                                                                                    ___________________________________

                        City Clerk

 

            I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the City Commission of the City of Plymouth, County of Wayne, State of Michigan, at a regular meeting held on May 6, 2002, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

 

  

                                                                                  ____________________________________

               City Clerk

 

A motion was made by Comm. Pursell and seconded by Mayor Pro-tem Pobur.  Carried unanimously. 

 

7.d            PROPERTY MAINTENANCE ORDINANCE – FIRST READING

 

RES. # 2002-72

 

RESOLUTION

PROPERTY MAINTENANCE CODE

1ST READING

 

WHEREAS, the City of Plymouth, Michigan, currently has in place a regulatory ordinance which specifies the Property Maintenance Code that must be followed in the City of Plymouth, and

 

WHEREAS, the International Code Commission has developed a modern, up-to-date property maintenance code governing the maintenance of existing buildings, and

 

WHEREAS, the International Property Maintenance Code, using model code regulations, provides clear and specific property maintenance requirements with required property improvement provisions, and

 

WHEREAS, the City of Plymouth desires to adopt and enforce the International Property Maintenance Code 2000 within the City of Plymouth.

 

NOW, THEREFORE, BE IT RESOLVED, that the City Commission of the City of Plymouth hereby amends its Code of Ordinances to adopt by reference the International Property Maintenance  Code 2000, and any accumulative supplements thereto, as published by the International Code Council, Inc. by amending Chapter 1, general provisions section 1-13, general penalty, paragraph (a)(5) and article VII, Property Maintenance Code, of Chapter 18 Building Regulations of the Code of the City of Plymouth and replace with new section 1-13 paragraph (a)(5) and Article VII, of Chapter 18, Building Regulations.

 

BE IT FURTHER RESOLVED, that the violation of the International Property Maintenance Code, as adopted herein, shall be a civil infraction, as determined in the Plymouth Code, and shall carry a civil fine as defined in the Plymouth Code.

 

BE IT FURTHER RESOLVED, that the aforementioned codes and Ordinance Amendments are hereby received in written form for their first reading.

 

A motion was made by Mayor Pro-tem and seconded by Comm. Loiselle.  Carried unanimously.

 

Mayor Graham stated that the number of changes were for the betterment of the community.  Comm. Dwyer suggested that the changes might possibly be printed in the Plymouth Courier.  City Manager stated that the residents would be notified of the changes.

 

7.e            Donation of Flag Pole

 

RES. # 2002-73

 

RESOLUTION

 

WHEREAS            the City Commission set the goal of improving public spaces as a part of the City

                        Goal Setting that took place on January 7, 2002, and

 

WHEREAS      the flag pole in Kellogg Park is in need of replacement and the Plymouth Lions Club along with a private contributor have offered to partner with the City to replace the flagpole in the park.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does

hereby authorize the City Administration to enter into an agreement with the Plymouth Lions Club

related to the installation of a new flagpole in Kellogg Park.  This agreement shall also include the

removal of the old flagpole.  The City shall contract with the Lions Club for this project with an

amount of money not to exceed $1,600.00.

 

A motion was made by Comm. Potter and seconded by Comm. Pursell.  Carried unanimously.

 

7.f                    BIDS FOR COOLING TOWER REPLACEMENT

 

RES. # 2002-74

 

RESOLUTION

 

WHEREAS      the City of Plymouth operates an ice arena to positively affect the public welfare, and

 

WHEREAS      from time to time equipment at this facility needs to be repaired or replaced and the original cooling tower for the refrigeration equipment is in need of replacement, and

 

WHEREAS      the City Administration did prepare bid specifications and seek bids for the replacement of the cooling tower.

 

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Plymouth does

hereby determine that the lowest best bid is from B & C Technical of Novi, Michigan in the amount

of $22,950.  The City Commission hereby authorizes the City Administration to enter into an

agreement with B & C Technical for the replacement of the cooling tower in accordance with the bid

specifications.

 

BE IT FURTHER RESOLVED  that the City Commission does hereby reject all other bids.

 

A motion was offered by Mayor Pro-tem Pobur and seconded by Comm. Pursell.  Carried unanimously.

 

Mayor Graham stated that B & C Technical has a long standing and experienced reputation with the City of Plymouth.

 

7.g            LEASE OF PARKING SPACES

 

RES. # 2002- 75

 

A motion was offered by Comm. Dwyer and seconded by Mayor Pro-tem Pobur to open this matter up for discussion.  Carried unanimously.

 

City Manager Sincock stated he did not recommend leasing of parking spaces.

 

Comm. Loiselle stated he was opposed due to the fact it was in violation of the zoning ordinance.  He indicated parking is critical and suggested parking underneath the building.

 

Comm. Dwyer stated that he was opposed to buying parking permits.  He stated that the owner wants to build a building that doesn’t fit.

 

Comm. Potter stated that she is opposed to leasing parking spaces, due to the fact that we have held other business to the same restrictions regarding parking issues.

 

Comm. Greene is also opposed.

 

Building Official James Penn stated that the owner wanted this lease approved to use as leverage with ZBA for a variance.  Mr. Penn stated that it is a narrow building and stacked parking could be a possibility.

 

Roll Call Vote:

 

Comm. Greene                         Nay

Comm. Pursell                          Nay

Comm. Potter                           Nay

Comm. Dwyer                          Nay

Comm. Loiselle                         Nay

Mayor Pro-tem Pobur               Nay

Mayor Graham                         Nay

 

Motion Defeated

 

7.h            THIRD QUARTER BUDGET AMENDMENTS

 

RES. # 2002-76

 

RESOLUTION

 

WHEREAS, actual patterns of departmental expenditures occur differently than originally projected in the 2001-2002 City Budget as adopted in June of 2001; and

 

WHEREAS, overall revenue and expenditure forecasts require modifications to the original budgetary allocations as established in the adopted budget; and

 

WHEREAS, the City Budget amendments require the approval of the City Commission for changes between activity departments and between funds of the City;

 

NOW, THEREFORE BE IT RESOLVED, that the 2001-2002 City Budget is hereby amended as indicated in the 3rd quarter amendments column of the attached Budget Amendments Summary and as shown by detailed line-item budget adjustments, both of which are made a part of this resolution.

 

BE IT FURTHER RESOLVED, that the City Finance Director is authorized to change the budgetary appropriations as indicated in the attached line item detail summary effective April 1, 2002.

 

Mayor Graham and Mayor Pro-tem Pobur commented on the excellent job, Mark Christiansen, Finance Director, regarding the report to the City Manager explaining the total City finances.

 

Mayor Graham expressed his sadness over the water and sewer rate increases, he suggested that maybe going to a monthly billing system would be appropriate.

 

A motion was offered by Comm. Potter and seconded by Comm. Pursell.  Carried unanimously.

 

8.                  REPORTS AND CORRESPONDENCE

 

8.a.            Committee Reports

           

            Item #2.             Downtown Restrooms – Two (2) meetings have been scheduled and

Rescheduled.

 

Comm Pursell asked about the Primary Edison line that is currently in the Gathering where the restrooms will be constructed.  Mayor Graham stated that they would either leave it or move it in a westerly direction.  City Manager Sincock stated the time line would be a couple of months.

 

Comm. Dwyer stated that the Showcase Plymouth was a great success and congratulated the City employees for their professionalism and indicated the City representation was great.

 

Comm. Loiselle confirmed that the time of departure for the Mayor Exchange Day on Thursday, May 9th, 2002 is 7:45 am at City Hall.  Comm. Loiselle stated that 6 residents are interested in the Charter Review Committee.  Comm. Loiselle stated that Caster Park is in need of restructing and the possibility of moving the park elsewhere.

 

8.b            Reports

           

            None

 

8.c            Appointments

 

            None

 

9.                  Adjournment

 

A motion to adjourn was offered by Comm. Loiselle, seconded by Comm. Pursell.  Carried unanimously.  Adjourned at 7:46pm.

 

 
_____________________________           ____________________________

            WILLIAM S. GRAHAM                               LINDA LANGMESSER, CMC

            MAYOR                                                       CITY CLERK